Navigating through the world of internships, there might come a time when you find it necessary to resign. To streamline this process and ensure a smooth transition, we provide you with a comprehensive “Internship Resignation Email Sample”. This article offers carefully crafted email templates that you can easily customize with your unique circumstances. Whether you are leaving for a new opportunity, personal reasons, or academic pursuits, these examples serve as a guide to help you express your gratitude and professionalism during this transition. Read on to discover how you can personalize these samples and adapt them to your specific needs.
Structuring Your Internship Resignation Email
Leaving an internship can be daunting, but it’s important to do it professionally and leave a good impression. A well-crafted resignation email is crucial in this process. Here’s a step-by-step guide to help you write an effective internship resignation email:
1. Start with a Formal Greeting:
Begin your email with a formal greeting, such as “Dear [Supervisor’s Name].” If you have a close relationship with your supervisor, you can use a more informal greeting like “Hi [Supervisor’s Name].”
2. Express Your Gratitude:
Start the body of your email by expressing your gratitude for the opportunity to intern at the company. Mention how much you’ve learned and appreciated the experience. This shows that you genuinely value the internship and that you’re leaving on good terms.
For example: “I am writing to express my sincere gratitude for the opportunity to intern at [Company Name] over the past [Duration of Internship]. I have learned immensely during my time here and am grateful for the support and guidance provided by my colleagues and supervisors.”
3. State Your Reason for Resignation:
Clearly state why you are resigning from the internship. Be honest and professional. Common reasons for resigning from an internship include accepting a full-time job, pursuing further education, or personal or family commitments.
For example: “My decision to resign is due to my acceptance of a full-time teaching position at [School Name]. This opportunity aligns with my long-term career goals and will allow me to apply the skills and knowledge I have gained during my internship.”
4. Provide Your Last Working Date:
Indicate your last working date. It’s considerate to provide a reasonable notice period, typically two weeks or as per the company’s policy. This allows your supervisor to make arrangements for a smooth transition.
For example: “My last working day will be [Last Working Date], which gives you ample time to find a replacement and ensure a smooth handover.”
5. Express Your Willingness to Help:
Offer to help with the transition process by providing training to your replacement or assisting with any outstanding tasks. This shows that you’re committed to leaving the internship in a positive way and that you’re willing to go the extra mile.
For example: “I am willing to provide training to my replacement and assist with any outstanding tasks to ensure a smooth transition.”
6. Thank Your Supervisor Again and Close Politely:
Reiterate your appreciation for the internship experience and thank your supervisor again for their support and guidance. End the email with a polite closing, such as “Sincerely” or “Best Regards,” followed by your full name.
For example: “Once again, I want to express my sincere gratitude for the opportunity to have interned at [Company Name]. I wish you and the company continued success. Sincerely, [Your Name].”
7. Proofread and Send:
Before you hit send, proofread your email carefully for any typos or grammatical errors. Ensure that the tone is professional and respectful. Once you’re satisfied with your email, send it off with confidence.
7 Internship Resignation Email Samples
With Gratitude and Appreciation
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name]. My last day of work will be [Date].
I have thoroughly enjoyed my time at [Company name] and have learned a great deal from my experience here. I am grateful for the opportunity to have worked with such a talented and dedicated team.
I have accepted a full-time position at [New company name] that will allow me to further my career goals. I am excited about this new opportunity and believe it is the right next step for me.
Thank you again for the invaluable experience and guidance you have provided me during my internship. I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Due to Personal Reasons
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name], effective [Date].
I have accepted a full-time position at another company that offers me a better fit for my personal and career goals. This decision was not easy for me to make, as I have greatly enjoyed my time at [Company name] and learned a lot from my experience here.
I am grateful for the opportunity to have worked with such a talented and supportive team. I have learned so much during my time here, and I am confident that the skills and knowledge I have gained will be invaluable to me in my future career.
Thank you for your understanding and support. I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Relocation or Moving Out
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name] due to unforeseen circumstances. My last day of work will be [Date].
Due to a recent change in my personal circumstances, I will be relocating to a different city. Unfortunately, this means that I will no longer be able to continue my internship at [Company name].
I would like to express my gratitude for the opportunity to have worked at [Company name] and for the valuable experience I have gained during my time here. I have learned a great deal and have grown professionally. I am confident that the skills and knowledge I have acquired will be an asset to me in my future career.
I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Pursuing Academic or Educational Opportunities
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name], effective [Date].
I have been accepted into a full-time graduate program at [University name], which will allow me to further my education and pursue my long-term career goals. This was a difficult decision for me to make, as I have truly enjoyed my time at [Company name] and have learned a great deal from my experience here.
I am grateful for the opportunity to have worked with such a talented and supportive team. I have learned so much during my time here, and I am confident that the skills and knowledge I have gained will be invaluable to me in my future career.
Thank you for your understanding and support. I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Health or Medical Reasons
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name], effective [Date].
Unfortunately, I have been experiencing some health issues that require my full attention and focus. As a result, I need to take some time off to prioritize my health and well-being.
I am grateful for the opportunity to have worked at [Company name] and for the valuable experience I have gained during my time here. I have learned a great deal and have grown professionally. I am confident that the skills and knowledge I have acquired will be an asset to me in my future career.
I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Family or Personal Obligations
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name], effective [Date].
Due to unforeseen family circumstances, I need to dedicate more time and attention to my personal and family obligations. This was a difficult decision for me to make, as I have truly enjoyed my time at [Company name] and have learned a great deal from my experience here.
I am grateful for the opportunity to have worked with such a talented and supportive team. I have learned so much during my time here, and I am confident that the skills and knowledge I have gained will be invaluable to me in my future career.
Thank you for your understanding and support. I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Better Opportunity or New Job Offer
Dear [Hiring Manager name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company name], effective [Date].
I have been offered a full-time position at [New company name] that aligns better with my long-term career goals and provides me with more opportunities for growth and development. This was a difficult decision for me to make, as I have truly enjoyed my time at [Company name] and have learned a great deal from my experience here.
I am grateful for the opportunity to have worked with such a talented and supportive team. I have learned so much during my time here, and I am confident that the skills and knowledge I have gained will be invaluable to me in my future career.
Thank you for your understanding and support. I wish you and the entire [Company name] team continued success in the future.
Sincerely,
[Your name]
Internship Resignation Email Sample – Tips and Guidelines
When it’s time to move on from your internship, sending a well-crafted resignation email is crucial for maintaining professionalism and expressing gratitude. Here are some tips and a sample email to help you craft a great resignation:
Subject Line:
- Keep it clear and concise, such as “Resignation: [Your Name] from [Internship Position] at [Company Name].”
Greetings:
- Address your email to the appropriate supervisor or HR representative.
- Use formal salutations such as “Dear Mr./Ms. [Supervisor’s Name].”
Body:
- Express your gratitude: Begin by expressing your sincere appreciation for the opportunity to intern at the company.
- Highlight your experience: Briefly mention valuable skills and knowledge you gained during the internship.
- State your resignation: Clearly state your decision to resign from the internship, along with your last working day.
- Explain your reasons (optional): If appropriate, provide a brief explanation for your resignation without going into too much detail.
- Offer assistance: Express your willingness to assist in any way during the transition period.
- Stay professional: Maintain a professional tone throughout the email, avoiding any negative or emotional language.
Farewell:
- Thank your supervisor again for their guidance and support during the internship.
- Wish them and the company well in their future endeavors.
Signature:
- Include your full name, contact information (if desired), and a professional email signature.
Sample Email:
Subject: Resignation: John Smith from Marketing Internship at XYZ Company
Dear Mr./Ms. Johnson,
I am writing to inform you of my decision to resign from my internship position as a Marketing Intern at XYZ Company. My last day of work will be [Last Day of Work], which will allow for a smooth transition.
I would like to express my sincere gratitude for the opportunity to intern at XYZ Company. During my time here, I have gained invaluable experience and knowledge in the field of marketing. I have had the opportunity to work on various projects, learn from experienced professionals, and contribute to the company’s success.
While I have thoroughly enjoyed my time at XYZ Company, I have decided to pursue a different opportunity that aligns better with my long-term career goals. I want to thank you for your guidance, support, and mentorship throughout my internship.
If there is anything I can do to assist during the transition period, please do not hesitate to let me know. I am committed to ensuring a smooth handover of my responsibilities.
I wish you and the entire team at XYZ Company all the best in your future endeavors.
Thank you for the incredible experience and the opportunity to grow professionally.
Sincerely,
[Your Name]
FAQs: Internship Resignation Email Sample
Q: What should I include in my internship resignation email?
A: Your resignation email should include a formal introduction, a statement of your resignation, an expression of gratitude, an offer of assistance during the transition period, a statement of your willingness to provide feedback, and a formal closing.
Q: How formal should my resignation email be?
A: Your resignation email should be formal and professional. Use respectful language and avoid slang or colloquialisms. Keep the tone of the email polite and amicable, even if you are not pleased with your internship experience.
Q: What is the best way to express gratitude in my resignation email?
A: Express your gratitude to your supervisor or manager for the opportunity to intern at the company. Mention specific skills or knowledge that you gained during your internship and how you appreciate the support and guidance of your colleagues.
Q: How can I offer assistance during the transition period in my resignation email?
A: Offer to assist with any tasks or projects that need to be completed before your departure. Indicate your willingness to provide training or documentation to help your replacement get up to speed quickly.
Q: How should I state my willingness to provide feedback in my resignation email?
A: Indicate that you are open to providing feedback about your internship experience. Mention that you would be happy to participate in an exit interview or provide a written assessment of your experience.
Q: How do I write a formal closing for my resignation email?
A: End your email with a formal closing, such as “Sincerely” or “Best regards.” Include your full name and contact information so that your supervisor or manager can reach you if needed.
Q: What is the subject line for an internship resignation email?
A: The subject line of your internship resignation email should be clear and concise. It should state your name, the position you hold or the department you work in, and your intention to resign, such as “Internship Resignation – [Your Name],[Department]”.
Peace Out and Catch Ya Later!
I hope this article has helped you craft an internship resignation email that both expresses your gratitude and professionalism. It’s like waving goodbye to an old friend—you want to do it with style and grace. Remember, your reputation is your currency, so make sure you leave a lasting impression.
Thanks for reading, y’all! And be sure to swing by again soon for more internship tips, tricks, and tales. Take care and keep on rocking those internships!